Executive Assistant (Pathway to Project Manager – Medical Consultancy)

About the Role:

We are a staffing agency recruiting on behalf of a fast-growing medical consultancy that supports clinics across the United States by optimizing systems and improving operations.

They are seeking a highly motivated and driven Executive Assistant who will work closely with the CEO and, over time, grow into a Project Manager role. This is an excellent opportunity for someone ambitious who wants to develop their career within a dynamic and expanding organization.

Key Responsibilities:

• Provide direct support to the CEO, including scheduling, organization, and daily task management
• Attend meetings, take detailed notes, and track action items
• Ensure follow-ups are completed and priorities are managed effectively
• Assist in organizing and coordinating internal projects
• Support the preparation of presentations and reports (including PowerPoint)
• Help structure and maintain workflows using project management tools
• Collaborate with the team to ensure smooth communication and execution of tasks
• Contribute to improving internal systems and operational efficiency

Required Qualifications:

• Proven experience in an Executive Assistant or high-level administrative role
• Strong organizational skills and ability to manage multiple priorities
• Excellent written and verbal communication skills
• High attention to detail and ability to stay on top of tasks in a fast-paced environment
• Proficiency in Microsoft Office Suite, especially PowerPoint and Excel
• Experience with project management or productivity tools (e.g., Asana, Monday.com, Power BI)
• Ability to work independently and take initiative

Preferred Qualifications:

• Experience in a consultancy, healthcare, or operations-focused environment
• Exposure to project coordination or project management
• Strong presentation/design skills (creating polished, client-ready materials)
• Prior remote work experience

What We're Looking For:

• A highly driven and proactive individual
• Someone who can anticipate needs and stay ahead of tasks
• A strong communicator who can support a busy CEO effectively
• A candidate eager to grow into a Project Manager role over time

Growth Opportunity:

This role is designed as a career progression opportunity, with a clear pathway to transition into a Project Manager position after demonstrating success in the Executive Assistant role.

Why Join Assist World?

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