Front Desk Receptionist

₹4,00,000 - ₹4,50,000 a year

Job Summary

We are seeking a professional, organized, and proactive Receptionist cum Admin Executive to manage front office operations, administrative activities, and provide occasional executive support to management. The ideal candidate should possess excellent communication skills, a pleasant personality, strong coordination abilities, and the capability to handle multiple responsibilities efficiently.

 

Key Responsibilities

1. Front Office & Reception Management

• Welcome and assist visitors, clients, and guests professionally. 
• Manage incoming and outgoing calls, emails, and correspondence. 
• Maintain visitor records and visitor pass management. 
• Handle courier, postal, and dispatch activities. 
• Ensure reception area is clean, organized, and presentable at all times. 
• Coordinate meeting room bookings and visitor arrangements.

 

2.  Administrative Responsibilities

• Maintain office supplies inventory and place orders when required. 
• Coordinate with vendors and service providers for office maintenance. 
• Manage housekeeping, security, and facility-related activities. 
• Maintain office records, files, and documentation. 
• Support employee onboarding documentation and administrative formalities. 
• Assist in travel bookings, hotel reservations, and transport arrangements. 
• Ensure compliance with office procedures and administrative policies.

 

3. Executive / PA Support (As Required)

• Manage calendars, appointments, and meeting schedules for senior management. 
• Coordinate internal and external meetings. 
• Prepare meeting agendas and maintain minutes of meetings. 
• Follow up on action items and management instructions. 
• Handle confidential information with discretion. 
• Assist management in preparing reports, presentations, and correspondence.

 

Required Qualifications

• Graduate in any discipline. 
• Additional certification in Administration or Office Management will be an advantage.

 

Skills & Competencies

• Excellent verbal and written communication skills. 
• Good command of English, Hindi, and local language. 
• Strong interpersonal and customer service skills. 
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook). 
• Good organizational and multitasking abilities. 
• Professional appearance and positive attitude. 
• Ability to maintain confidentiality and professionalism.

 

Experience

• 3-5 years of experience in Reception, Administration, Front Office, or Executive Assistant roles.
• Experience handling customer walk-ins and VIP clients. 
• Knowledge of basic office administration and documentation. 
• Well-groomed personality with excellent customer-facing skills.

Note :  Working hours are 10:30 AM to 6:30 PM; however, flexibility may be required based on business needs, events, and exhibitions.